Every freight invoice has a hidden overcharge.
CostClaw catches it before you pay.
Three coordinated AI agents compare your quotes, audit 100% of your invoices, and file disputes automatically — recovering 3–5% of freight spend and cutting total freight cost 8–12%, with zero disruption to how your team already works.
Freight cost leakage hides in plain sight
A $10M/year importer running 30–40 ocean shipments a month across six forwarders loses money in three places — and has no time to catch any of them.
Comparison is manual and inaccurate
Six forwarders, six formats. DHL sends per-CBM rate tables, DP World computes totals at estimated weight, FedEx mixes HKD and USD mid-document. Charge codes don't even mean the same thing twice — DHL's "OSEC" is DP World's "ACI Filing" is FedEx's "AMS."
Audits are incomplete by necessity
Coordinators spot-check 10–15% of invoices at best. The gap between quoted and billed amounts routinely goes unchecked because the audit is too time-consuming to run on every shipment.
Legitimate overcharges go uncontested
Most forwarders give a 30–60 day dispute window. Coordinators drowning in quote work rarely cross-reference invoices systematically enough to use it before it closes.
Three agents. Zero workflow disruption.
CostClaw's agents work inside the tools your team already uses — inbox, shared folder, carrier portals. No ERP integration, no new software to learn.
Quotation Agent
Extracts every quote from email and shared folders, normalizes charge codes across forwarders, and recalculates true totals using your actual cargo specs — not their estimates.
- Side-by-side normalized comparison, ranked by real cost
- AI-drafted negotiation emails per charge code, backed by market benchmarks
- One-click forwarder selection with confirmation email auto-drafted
Invoice Audit Agent
Intercepts every invoice before payment, rebuilds the expected charge from the accepted quote applied to actual cargo specs, and produces a line-by-line audit in under 60 seconds.
- 100% audit coverage, not a 10–15% sample
- Auto-fills your existing shared Excel — no format change, no retraining
- Every charge flagged Match, Legitimate Variance, or Dispute — approve or dispute with one click
Dispute Agent
Drafts the dispute email citing the exact quote clause, attaches the evidence, tracks the forwarder's response, and escalates automatically if they go quiet.
- Cites the exact quote clause for every disputed charge
- Auto follow-up after 5 business days of silence
- Reconciles credits, updates the audit trail, and closes the loop
Get the quotes → Compare & Negotiate → Audit & Recover
One continuous loop, running quietly in the background of your existing inbox and shared drive.
Get the quotes
Agent watches email & shared folder for incoming quote and invoice PDFs from your forwarders.
Compare & Negotiate
Charge codes, currencies, and cargo specs are reconciled into one apples-to-apples baseline — then the agent drafts a targeted negotiation email per charge code.
Audit & Recover
Every invoice is checked against the recalculated baseline, disputes are filed automatically, and credits are reconciled. You just approve or dispute.
Zero-disruption adoption, phased in
The coordinator doesn't change how they work — CostClaw adapts to the tools already in use.
Email + shared folder
Gmail/Outlook and Google Drive/SharePoint/Dropbox integration. Agent watches for incoming quote and invoice PDFs and auto-fills your existing shared Excel — same structure, no format change.
Live day oneBrowser extension for carrier portals
Authenticates into FedEx, DHL MyDHL+, DP World Cargoes, and UPS Supply Chain portals to extract structured rate data and cross-check portal pricing against emailed PDFs.
Rolling outAPI & ERP connectivity
Direct carrier rate APIs, plus ERP integration (SAP, NetSuite, QuickBooks) for automated payment release on approved invoices and TMS-fed cargo specs.
RoadmapWorks with the forwarders you already use
Built to replace spreadsheets, not your team
Legacy TMS platforms and outsourced audit firms weren't built for AI-native extraction. Here's how the approaches stack up.
| Capability | CostClaw | Manual / spreadsheet | Legacy TMS / BPO audit |
|---|---|---|---|
| Onboarding time | Days, not months | — | 6–12 months |
| Quote normalization across forwarders | Automatic | Manual, per shipment | Not typically offered |
| Invoice audit coverage | 100% of invoices | 10–15% spot-check | Sampled or full, slow |
| Recalculates baseline from actual cargo specs | Yes | Rarely | Rarely |
| Dispute drafting & follow-up | Automated, one-click send | Manual emails | Manual, slower turnaround |
| Works with your existing Excel | Auto-filled, no format change | — | New system to learn |
| Audit turnaround | Under 60 seconds | 45–90 min/invoice | Days |
Importers who feel every freight dollar
CostClaw is built for small and mid-sized importers — $1M to $20M in annual freight spend — shipping ocean freight from Asia (India, China, Hong Kong) into the US, EU, and Canada.
- ✓ Logistics coordinators buried in quote comparisons and invoice reconciliation across 5+ forwarders
- ✓ Finance and ops leaders who suspect they're overpaying but have no audit trail to prove it
- ✓ Teams who want the savings without adopting a new ERP or retraining on new software
Be first in line when we open the doors
CostClaw is onboarding a small set of pilot customers before general availability. Tell us about your freight operation and we'll reach out.
We'll only use this to reach out about CostClaw pilot access — including a link to book a quick intro call. No spam.